AI GOVERNANCE & DIGITAL COMPLIANCE
FOR ENTERPRISES

Do you know which AI systems your employees are using right now?

In most companies, the answer is no.

Your sales team uses ChatGPT Free to draft proposals with confidential pricing.
Your marketing department is testing Jasper AI with client databases for campaigns.
Your HR staff uploads CVs into Claude for quick screening.
No one has asked for authorization. No one has read the Terms of Service. No one knows where those data end up.

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Every organization adopting AI tools is facing, right now, four major legal and operational risks:

• ⚠️ Loss of data control → Consumer or free AI tools are shortcuts that expose your company to data breachesand contract violations.

• ⚠️ Unauthorized AI use by employees → If your teams scrape data or use unlicensed datasets, your entire model could become legally invalid.

• ⚠️ Direct corporate liability → From 2026, under the EU AI Act, every company using AI becomes a deployer, with specific legal duties and fines up to 7% of global turnover.

• ⚠️ Intellectual property uncertainty → Are AI-generated contents yours, the client’s, or no one’s? The law doesn’t make it obvious.

Without AI governance and compliance frameworks, your company may have no idea how its employees are using AI — or what data they’re feeding into it.

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🚨 When Every Department Uses AI in Its Own Way

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The promise of generative AI is irresistible: higher productivity, lower costs, faster innovation.
And indeed, your teams are working faster, smarter, more creatively.
But beneath that surface of efficiency lies an ungoverned web of tools, accounts, data and legal exposure.

This is not the old Shadow IT.
It’s Shadow AI — and it’s already happening inside your company.

The issue is not if your employees use AI.
It’s how they use it — and what happens to the data they process.

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🧩 How Shadow AI Looks Inside the Company

• Sales: uploads confidential RFQs and pricing into ChatGPT → data processed on U.S. servers, potentially entering model training.

• HR: tests AI hiring tools without bias review → potential GDPR breach and discrimination claims.

• Marketing: uses generative tools with client data → illegal data processing without consent or legal basis.

• Legal & Finance: upload NDAs or contracts for AI summarization → breaches confidentiality agreements instantly.

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When the Privacy Authority asks how your customer data ended up in American servers — or when your negotiation strategy appears in a GPT training set — the damage is already done.

From 2026, under the AI Act, you’ll be legally responsible as a deployer for every AI system your employees use even those you don’t know about.

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🧭 THE SOLUTION: LEGAL FRAMEWORKS FOR DIGITAL TRUST

Your employees won’t stop using AI — nor should they.
Innovation must be guided, not blocked.

At Iorio Legal Studio, we build AI Governance Systems that protect innovation and reduce risk.
We align your AI strategy with AI Act, GDPR, NIS2, and Cyber Resilience Act compliance requirements creating rules that make sense in real life, not just on paper.

⚙️ OUR METHODOLOGY

1️⃣ Corporate AI Risk Assessment

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Before writing any policy, we map reality:

• AI classification under the AI Act (minimal, limited, high-risk).

• Identification of corporate deployers (who is legally responsible for each system).

• Fundamental Rights Impact Assessment (FRIA) for high-risk systems (e.g. recruitment).

→ You know exactly what AI tools your company uses, where the risks are, and what must be fixed first.

2️⃣ Operational AI Policy & Authorization System

Rules that balance security and productivity:

• Vendor DPA updates (OpenAI, Anthropic, Google, Microsoft).

• AI Register documenting every tool, its use, and responsible persons.

• Data handling matrix: public data on consumer tools; personal data only on secured systems; trade secrets never uploaded externally.

• Approval chains for new AI tools and vendors.

• Human oversight procedures for high-risk automation (e.g., HR screening).

→ Employees know what they can do. Managers know who controls what.

3️⃣ Integrated GDPR + AI Act Compliance

The AI Act doesn’t replace the GDPR — it extends it.
We integrate both frameworks into one governance model:

• Transparent AI notices (Article 50 AI Act).

• AI-related processing documentation (Article 30 GDPR).

• AI-specific data breach response (72-hour rule).

• Updated contracts and internal training.

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→ A unified, scalable system of AI + Data Protection compliance.

4️⃣ Digital Resilience & Cyber Governance

Beyond compliance, we prepare your organization for the Cyber Resilience Act and NIS2 Directive:

• Cybersecurity audit and incident response plans.

• Supplier due diligence and contractual safeguards.

• Legal resilience and forensic readiness.

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→ Compliance meets operational security.

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🧩 WHAT YOU GET

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✅ A complete map of all AI systems in your organization
✅ Operational policies that people actually follow
✅ Full compliance with AI Act, GDPR, NIS2, Cyber Resilience Act
✅ Legally defensible documentation for audits and due diligence
✅ Competitive advantage with enterprise clients
✅ Peace of mind for your board and C-suite

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❌ WHAT YOU AVOID

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🚫 100-page unread policies
🚫 Blanket AI bans that kill innovation
🚫 Theoretical consulting detached from operations
🚫 Generic templates not calibrated for your business
🚫 Duplicate bureaucracy between AI Act and GDPR

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⚖️ WHY IORIO LAW FIRM INTERNATIONAL

• Expertise: Led by Dr. Antonio Iorio, Ph.D. in AI Criminal Law & Cybersecurity, with cross-border experience in compliance and governance.

• Method: Preventive Legal Risk Management™ — proactive legal protection before conflicts arise.

• Vision: Law, technology, and strategy aligned in one framework.

• Network: Collaborations across Europe, the U.S., and the Middle East.

✉️ BOOK YOUR AI COMPLIANCE STRATEGY SESSION

Take the first step toward building a safe, compliant, and resilient AI ecosystem inside your organization.

Request a confidential consultation today.

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